Office Manager - Covington, LA
Responsibilities
This individual will work with Management to ensure smooth operation of the Specialty Branch. The Office Manager will process AP approved by management, assist with the collection of account receivables and log feedback from customers regarding payment status. This individual will generate monthly AR reports and analyze trends in customer payments. The Office Manager will assist in obtaining proper insurance from customers and follow up on getting new policies as existing ones expire. As new customers are established by the sales team, the Office Manager will obtain completed credit applications and follow up on timely processing.
This individual will maintain records of all signed documents, ensuring that they are filed in a secure and organized manner.
This individual will field calls from customers or prospects, gather basic information and attempt to assist with the inquiries. When appropriate, the Office Manager will refer calls to the proper salesman or manager.
This individual will work with the inventory department to warranty register all new equipment and to ensure that all over-the-road trucks have proper license, title, and registration. This individual will assist in the process of obtaining apportioned plates from the DMV for our truck inventory. This individual will also traffic new equipment into our inventory.
The Office Manager will review sales orders to ensure accuracy and completeness. This individual will generate sales invoices. This individual will provide customers with relevant documents such as retail order forms and financing agreements that require their signature. This individual will coordinate with finance companies to ensure that all necessary paperwork is completed correctly and in a timely manner. This individual will provide support to customers who have questions or concerns regarding their financing agreements.
Qualifications
Bachelor’s Degree
Accounting and/or Financial Analysis background preferred
Strong Computer skills with proficiency in Microsoft Office Suites
Excellent communication skills
Self-motivated
Detail oriented
Have a question? Email: careers@scottcompanies.com